(786) 374-1083

(786) 374-1083

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How We Help Clients

Our Services

Through strategic, calculated planning, our team is able to properly represent clients and provide complete project oversight prior, during, and into completion of construction projects all while representing the best interest of ownership parties throughout. Over the years, these dynamic processes have helped our company establish a track record for success, all while providing exemplary service on all projects we have managed in South Florida.

 

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How We Work

Our Approach

Strategic Planning

We believe this phase is the key to success! Before any decisions are finalized, it’s important to understand the complexities of restoration and renovation projects. The following services will help to manage expectations and mitigate risk:

  1. Discuss and develop project goals and budget
  2. Obtain an understanding of property requirements (ex. voting restrictions, material alterations, etc.)
  3. Review of existing project related contracts, costs (incurred vs. committed), drawings, specifications and any other relevant documents
  4. Establish overall project master plan and timeline
5555 OPC #2

pre-construction phase

This phase is dedicated to scope development. Our services within this phase includes various parts

PART A:

  1. Engage all necessary consultants
  2. Facilitate meetings with the consultants to further develop the scope, identify obstacles and track the timely delivery of documents
  3. Obtain approvals on design, details and specifications

PART B:

  1. Identify qualified contractors
  2. Develop and issue a Request for Proposal (RFP) with the assistance of the consultant(s)
  3. Host site visits to mitigate risk related to project site challenges
  4. Conduct extensive bid leveling
  5. Implement the selection process
  6. Provide assistance to Association’s legal counsel re: contractors deliverables required to finalize and execute a contract

PART C:

  1. Generate comprehensive project budget (including hard costs, soft costs and most importantly contingency)
  2. Engage Permit Expeditor to work alongside Consultant and Contractor to submit and procure the required permit(s)
  3. Provide site logistics plan and mobilization schedule
  4. Throughout parts A-C, the On Point Project Team will create and maintain the Association’s Project Binder and Client’s Dropbox folder
BK1 #3

construction phase

  1. During this phase, you will see the (2) previous phases come to life as your On Point Project Team Member will coordinate activities being performed by the consultants and contractors. This pivotal phase will include:
    1. Host of weekly coordination meetings
    2. Generate and update Weekly Meeting Minutes
    3. Track Engineer of Record (EOR) site inspections, Special Inspector Reports, and coordinate with Contractor to ensure permit(s) remain active
    4. Conduct detailed analysis of project schedule
    5. Analysis of Change Orders based on relevancy (owner requested, unforeseen conditions and/or atypical requirements from AHJ). Note: This excludes T&M tickets.
    6. Create and maintain the Association’s Project Binder and Client’s Dropbox folder
    7. Issue monthly executive summary
CONSTRUCTION

Closeout Phase

  1. This last and final phase will ensure the Association has all the required documents that are required to maintain on property. These items include:
    1. Confirm all punch list items have been addressed and signed off by the Association
    2. Ensure permit is properly closed
    3. Verify all approved payments are processed
    4. Procure all final ROL’s
    5. Obtain all warranties, maintenance manuals, required protocols and as-builts
BK1 #4
For Your Convenience

Additional Services

Cost Tracking (CT)  Keeping track of the various expenses can be tedious however its vital to ensure the correct funds are properly allocated to its respected assessment. Below is a list of CT services we offer:

  1. Follow up with all consultants and contractors regarding timely submission of project related invoices and payment applications.
  2. Review invoices and payment applications (referred to above) for mathematical correctness and confirm percentage of completion.
  3. Provide Monthly Accounts Payable Report (APR) to Management Team for processing and maintain direct communication with all consultants and contractors re: status of payment.
  4. Provide Monthly CT Ledger for review/discuss allocations with Management Team and Board Representative.
  5. Ensure all Certificate(s) of Insurance are up to date
  6. Obtain all required Partial Release of Liens

Resident Liaison (RL) While active construction projects are a nuisance, especially within an occupied community, this role was created to alleviate the burden of constant communication by the Property Manager, the Board of Directors and the residents. See below RL services we offer:

  1. RL will report directly to the Management Team
  2. RL will communicate directly with the residents to ensure proper advanced notice is provided as it relates to anticipated duration and level of disruption
  3. RL will host Monthly Town Hall Meetings in an effort to deliver consistent messaging to the community. This can be performed in-person and/or via Zoom
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